Data Analysis | AuditorsDesk

Data Analysis Tool

Our Data Analysis tool is designed to streamline and enhance data management processes across various functions including Purchase, Sales, Vendor, Customer, Payroll, and Inventory.

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Rule-Based Analysis

Rule-based analysis ensures accurate data, detects duplicates, tracks inventory, monitors payroll compliance, validates transactions.

AI/ML-Based Analysis

Employ machine learning algorithms to cluster data for insightful segmentation, enhancing decision-making and pattern recognition.

Comprehensive Coverage

Our tool covers multiple datasets ensuring a robust testing environment for data validation. This simplifies complex data analysis tasks

Brief Overview of its Key Features

Exact Match & Fuzzy Match : Identify exact or similar records in names, addresses, GST, PAN, and phone numbers to ensure data accuracy.

Duplicate & Invalid Data : Detect and address duplicates and invalid entries in GST and PAN, maintaining data integrity.

Inventory Monitoring : Track inventory levels, shelf life, and movements

Payroll and Attendance : Identify ghost employees, track salary distributions, and ensure compliance with attendance and leave policies.

Transaction Validation : Verify procurement processes, monitor delayed or backdated payments, and ensure proper documentation for purchase and sales orders.

Advanced Data Clustering : Leverage K-Means Clustering & DB Scan to categorize and segment data efficiently.

Anomaly Detection : Identify irregularities in datasets to prevent fraud and enhance data security.

Predictive Analytics : Use machine learning models to forecast trends and optimize decision-making.

Automated Data Cleaning : Detect and correct inconsistencies for improved data quality.

Intelligent Data Categorization : Group similar data points for enhanced reporting and insights.

Multi-Dataset Compatibility : Supports integration with multiple data sources for a unified analysis.

Cross-Functionality : Provides insights across various business functions for seamless operations.

Scalability : Designed to handle large datasets efficiently, ensuring performance at scale.

Data Consistency Assurance : Ensures uniformity and reliability across all data touchpoints.

Enhanced Decision Support : Provides actionable insights to drive strategic business growth.

AuditorsDesk truly streamlined our workflow and enhanced collaboration across our audit team, saving us valuable time and ensuring accuracy in our assessments.

Shubham Aggarwal, KVA & LLP.

Key Features of Our Data Analysis Solutions

Our tool’s key analysis functions, detailing their nature, activities, and applicability in Purchase & Vendors, Sales & Customer, People & Payroll, and Inventory.

Data Comparison and Duplicity

Analysis	Impact
Duplicate Bank Account No	Ghost employees are being used to take salaries.
Headcount vs Budgeted Numbers	Comparison between actual employee count and budgeted workforce.
Salary Distribution (Histogram)	A graph showing how salaries are spread across different ranges.

Data Validation

Analysis	Impact
Undocumented Leave Instances	Leaves taken without proper documentation or approval.
Discrepancies in Attendance Marking	Employees without attendance records but receiving salaries.
Employee Late Arrival Patterns	Analyzing recurring delays in employee arrival times.
Overtime Hours Beyond Authorized Limits	Tracking excess overtime exceeding approved thresholds.
Timing of Employee ID Deactivation	Ensuring timely deactivation of IDs after employee exit.
Identification of Ghost Employees	Detecting non-existent employees on payroll.
Time of Background Check Issuance	Monitoring delays in initiating background checks.
Age Compliance in Hiring	Ensuring hired employees meet minimum and maximum age criteria.

Data Validation and Sorting

Analysis	Impact
Count of Item ID	Categorizing items by reason for write-off.
Cost Exceeding NRV (Recoverable Amount)	The recoverable amount is less than the carrying amount.
Maintaining High-Cost Inventory	Keeping expensive inventory levels unnecessarily high, increasing holding costs.
Inventory Past Their Shelf Life	Items that exceed their usable or sellable expiration date.
Inventory Items Not Utilized or Issued for an Extended Period	Items remain unused based on Item ID records.
Inventory Exceeded Above Threshold	More stock on hand than what is considered optimal or necessary.
Inventory Level Below Reorder Point	Available inventory may not be sufficient to meet current or anticipated demand.

Process Analytics

Analysis	Impact
WIP Inventory Open for Unreasonable Period	Items in the production pipeline remain open for an abnormally extended period.
Delay in Recording Inventory by the Recipient Unit in Case of Inter-Unit Transfer	Late documentation of inventory received during transfers between units.
Movement to Scrap Location	Shifting unusable inventory to a designated scrap area for disposal.
Unapproved Inventory Write-Off	Recording inventory as a loss without proper authorization.
Orders Placed Too Early or Late Relative to Reaching the Reorder Point	Timing issues in ordering, leading to inefficiencies in inventory management.

Data Sorting

Analysis	Activity
Invalid PAN/GST	Identifies GST/PAN numbers with validation issues.
Missing GST or PAN Numbers	Highlights records missing GST or PAN details.
Blank Bank Account	Identifies missing bank account information.
Duplicate PAN/GST	Flags records with repeated GST/PAN numbers.
Duplicate Phone Number	Highlights cases where the same phone number is used by multiple individuals.
Duplicate Customer/Vendor code in Master	Same customer/vendor is recorded multiple times in the system.
K-Means Clustering	Groups data into clusters based on similarities for better analysis.
DB Scan	Uses clustering to identify dense data regions and separate noise.

Data Validation - Purchases

Analysis	Activity
Credit Limit Not Defined	No credit limit is set for a customer.
Credit Limit Exceedance	Transactions surpass the defined credit limit.
Unauthorized Approval of Rate Difference	Rate differences are approved without proper authorization.
Employee Bank Account in Vendor Master	Detects payments made earlier than agreed terms.
Activities Performed by the Same User	Monitors instances of multiple critical actions by one individual.

Data Validation - Sales

Analysis	Impact
Unauthorized Approval of Rate Difference	Rate differences are approved without proper authorization.
Mismatch in Price as per SO and Item Rate	Discrepancy between the sales order price and the item rate.
Credit Limit Exceedance	Transactions surpass the defined credit limit.
Credit Limit Not Defined	No credit limit is set for a customer.

Process Analytics - Purchases

Analysis	Activity
Procurement Issues	Tracks purchases from unapproved vendors or inconsistencies in rates for the same items from different vendors.
Payments Beyond Due Dates	Monitors payment delays against agreed schedules.
Goods Received Without Purchase Orders	Highlights goods received without an associated order.
Exceptional Time Lags	Identifies unusual delays between key processes like gate entry vs. receipt or quality inspection.
Double Booking of Invoices	Detects instances of the same invoice being recorded multiple times.
Delay in Approval of Purchase Orders	Tracks approval delays post-creation.
Backdated Purchase Orders	Flags purchase orders approved later than expected.

Process Analytics - Sales

Analysis	Impact
Backdated or Future Dated Sales Order	Sales orders are recorded with past or future dates.
Overdue Invoices	Invoices remain unpaid past the due date.
Missing Invoice Number in Sales Register	Sales records lack corresponding invoice numbers.
Goods Dispatched but Billing is Pending	Products are shipped, but the invoice is not raised.
Goods Dispatched Without SO	Products are shipped without an associated sales order.
Duplicate Shipment for the Same Sales Order	Same sales order is fulfilled with multiple shipments.
Goods Dispatched Against Cancelled Order	Products are shipped for orders that were cancelled.
Opened/Unfulfilled SO	Sales orders remain open or are not fully completed.
Delay in Approval of SO After SO Creation	Sales orders are approved later than expected.
Late Shipment of Products	Products are shipped later than agreed timelines.
Delay in Converting PO into Sales	Significant lag in transforming purchase orders into sales.

Data Sorting

Analytics	Impact
Duplicate Entries	Spot potential duplicate journal entries.
Top Amounts	Summarize and analyze recurring transaction amounts.
Revenue Analysis	Summarize debits in revenue accounts.
Scatter-Graph Analysis	Visualize general ledger (GL) account activity by debits and credits.
Quarter-End Patterns	Use bar graphs to spot unusual activity near quarter/year-end.
Even Amounts	Identify journal entries with rounded amounts (100, 1,000, etc.) to assess precision.

Data Validation

Analysis	Impact
Off-Hour Entries	Identify after-hours transactions by the same employee.
Approval Threshold	Spot entries just below approval limits.
Fiscal Year-End	Analyze entries made immediately after the fiscal year-end.
Suspense Accounts	Summarize activity in suspense accounts by user and account.
Sequence Gaps	Identify gaps in journal entry numbering.
Outlier Detection	Flag entries exceeding three standard deviations from GL account averages.
Blank Fields	Detect and validate entries with missing fields.
Threshold Breaches	Highlight entries exceeding an unreasonable value threshold.
Manual AR Entries	Identify and review manual entries to accounts receivable.
Non-Working Day Entries	Spot transactions made on weekends or holidays.
Approval Timing	Analyze time between submission and approval to detect rushed or circumvented reviews.

Accounting Entry Analytics

Analysis	Impact
Summarized Activity	Review daily, monthly, and yearly journal entry credits and debits.
Keyword Identification	Flag entries with terms like "adjust," "fraud," or "variance."
Text Analysis	Identify uncommon or flagged words in journal entry descriptions.

Why Choose Our Data Analysis Tool ?

Increased Accuracy

Reduce errors and inconsistencies in your business data.

Efficiency Boost

Automate tedious data validation tasks to save time and resources.

Actionable Insights

Make informed decisions based on data-driven analysis.

Seamless Integration

Compatible with existing systems to provide a hassle-free experience.

Let’s Digitise Your Audit Process Today

Experience the power of interactive dashboards that provide real-time insights and comprehensive audit tracking. Our platform ensures a smoother, more effective audit experience, empowering you to manage and complete audits seamlessly in one place.

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